Manage Audio Group
Audio groups contain audio prompts, which are used to manage the audio files (versions) and the languages they are available in. Within an audio group, you can do the following:
- Create, manage, edit, and delete audio prompts
- Add languages to audio prompts
- Upload and activate audio files within an audio prompt
- Edit a schedule for audio file activation
Accessing the Manage Audio Group Interface
Locate the audio group you need to manage and access the Manage Audio Group interface by doing the following:
- Click the Actions button.
- Select Manage to access.
Using the Audio Prompts Section of the Manage Audio Group Interface
On the left side of the Manage Audio Group interface is the Audio Prompts section. In this section you can perform a variety of actions to manage the audio prompts contained within the audio group.
Search – Enter text in this field and click the Magnifying Glass icon to search for a specific audio prompts that are available within the audio group.
Create Audio Prompt – Click this button to add a new audio prompt. See Create an Audio Prompt for additional details.
Audio Prompt Card – Each audio prompt within the audio group is displayed as a card. These cards provide the following:
- Prompt Code – Displays the 4-digit code assigned to the prompt.
- Prompt Name – Displays the name for the prompt. Clicking on a prompt's name allows you to manage the audio files contained within. They will display in the Audio Files section on the right side of the Manage Audio Group page.
- Actions Button – Click this button to display an Action Menu containing actions that can be performed for a prompt.
Action Menu
- Manage – Displays the audio files associated with the prompt, and allows you to manage them within the Audio Files section on the right side of the Manage Audio Group page. See Manage an Audio Prompt for additional details.
- Edit – Displays the Edit Audio Prompt dialog allowing you to change the prompt's information, such as, the code, name or description. See Edit an Audio Prompt for additional details.
- Delete – Displays the Confirm Audio Prompt Delete dialog allowing you to delete the audio prompt. See Delete an Audio Prompt for additional details.
Using the Audio Prompts Section of the Manage Audio Group Interface
On the right side of the Manage Audio Group interface is the Audio Files section. In this section you can perform several actions for managing the audio files contained within each audio prompt. Upon clicking on a Prompt Name or selecting the Manage option from the prompt's Action Menu, this section displays the audio files and languages associated with the prompt.
Language Selection – Drop-down menu for selecting the language in which the audio files are displayed for the selected prompt. See Manage an Audio Prompt for additional details.
Add Language – Click this button to select and add a new language to the prompt. See Manage an Audio Prompt for additional details.
Add Audio File – Click this button to add a new audio file to the prompt. See Manage an Audio Prompt for additional details.
Record Count – Displays the total number of audio files currently displayed out of the total number of audio files available within the selected prompt.
Active Audio File – Displays the current active audio file. Click the Play icon to listen to the active audio files. You can also pause the playback by clicking the Pause icon. See Manage an Audio Prompt for additional details.
Play Icon
Pause Icon
NOTE:
Each audio prompt can have only one active audio file.
Create Schedule – Clicking this button opens the Edit Activation Schedule dialog, allowing you to configure a schedule for audio file activation within the prompt . See Manage an Audio Prompt for additional details.
NOTE:
If an activation schedule is already present for the audio prompt , this button is labeled Edit Schedule.
Active Audio File Selection – This column allows you to select which audio file is active. Set an audio file as active by clicking the Inactive Audio File icon. The current active audio file displays the Active Audio File icon. See Manage an Audio Prompt for additional details.
Active Audio File Icon
Inactive Audio File Icon
Name Column – Displays the name assigned to each audio file. This name is entered manually upon adding the audio file.
File Name Column – Displays the auto-generated file name assigned to each audio file as they are uploaded.
File Type Column – .Displays the file type of each audio file.
Actions Column – Displays the Play/Pause icons and the Actions button for each audio file. See Manage an Audio Prompt for additional details.
Play Icon
Pause Icon