Access Groups Features

The Access Groups page allows you to do the following:

  • Add, edit, and delete groups
  • Assign or un-unassign users and collections
  • Audit groups

NOTES:

Upon tenant creation for an organization, the following three groups are automatically created along with associated collections:

  • All Administrative - Gives UCCE Admins access to create skills and peripherals to make them available to the system.

  • All System - Gives Program Administrators access to all the objects in the program. The administrators can assign others to the collections, but cannot make changes to the collections.

  • All General - Gives Program Administrators the ability to both access and change collections if needed.

These groups are also known as System Managed Groups, and they are restricted in the following ways:

  • Users may not change the access type on any of these groups.

  • Users may not add or remove these groups for any collection.

  • Users may not rename or delete these groups.

Users assigned to more than one access group automatically take on the permissions of the group with the highest access level.

If the other side of the Callbacks server stops processing callbacks, an alert is displayed on the Callbacks page.

Using the Access Groups Page Features

Access Group Count – Displays the number of access groups on record and listed on the Access Groups page.

Actions Menu – Provides users with options for the following actions:

  • Add New Group – Creates a new access group. (See Add a New Access Group for more information.)
  • Clear all filters – Clears all search fields and sorting options on the page.
  • Export Data – Export Access Groups page data in CSV and PDF file formats.

NOTE:

For additional information about exporting data, see Export and View Grid Data.

  • Columns – Show or hide Access Groups page columns.

NOTE:

For additional information about showing or hiding columns, see Show or Hide Columns on a Grid.

Selection Indicators – Allows for the selection of groups. The selection indicator located at the very top, in the column header, selects or deselects all listed groups. Selecting groups adds the option to export only selected data from the Actions menu.

Group Name Column – Lists the names for all available access groups.

Description Column – Displays a description for each access group.

Active Users Column – Displays the number of active users assigned to each group

Assigned Collections Column – Displays the number of collections assigned to each group.

Task Icons – Icons used to perform various tasks for managing access groups. The task icons allow users to perform the following actions:

See Also